Job Title: Fabrication Planner / Administrative Coordinator

Sheridan, OR

$70-80k

Company Overview:

A small but rapidly growing fabrication company specializing in custom metalwork, precision fabrication, and end-to-end project delivery. Our team values craftsmanship, on-time execution, and strong customer relationships.

Position Summary:

The Fabrication Planner / Administrative Coordinator supports fabrication projects from start to finish, ensuring smooth communication, accurate documentation, and efficient project flow. This role combines project coordination, administrative support, and operations assistance to keep projects on schedule and customers informed.

Key Responsibilities:

- Coordinate project timelines, milestones, and deliverables with internal teams and customers.

- Maintain project documentation including estimates, purchase orders, drawings, and change orders.

- Assist with scheduling fabrication work, tracking job progress, and updating project management systems.

- Communicate with vendors to source materials, request quotes, and track deliveries.

- Support the fabrication team with administrative tasks such as work orders, job packets, and production records.

- Prepare customer updates, meeting notes, and project status reports.

- Assist with invoicing, cost tracking, and job close-out documentation.

- Maintain organized digital and physical filing systems for projects and company records.

Qualifications:

- 2+ years of project coordination, office administration, or fabrication/industrial experience preferred.

- Strong organizational and multitasking abilities.

- Excellent communication skills with internal teams, vendors, and customers.

- Ability to read or interpret basic technical drawings is a plus.

- Proficiency in Microsoft Office; experience with project management or ERP systems is helpful.

Work Environment:

- Office-based role with frequent interaction with shop personnel.

- Requires ability to move within shop environment and review in-progress fabrication work as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.